January 2024

JOB DESCRIPTION

Job Classification:  Program Aide for Drop-in Center

Working Title:  Drop-in Center Coordinator

The Program Aide overseeing the program and operations of the drop-in center sponsored by the Authority reports to the Authority as well as to the Board of Directors for the non-profit drop-in center where the employee is stationed.  This position requires at least 30 hours of work per week.    

Supervised by: Executive Director

Employees Supervised: None

Division: Administration

Normal Work Hours/Days:                          

9:30 a.m. – 3:30 p.m. – Monday – Friday. 
The scheduled work hours may be altered, as needed .

PRIMARY JOB FUNCTIONS:

  • Serves as a liaison between the Sharing Place Board of Directors and the Authority.
  • Supervise the program offered at the 1920 Club drop-in center.
  • Oversee member sign-in and sign-out.
  • Ensure daily lunch service at the center via communication with caterer.
  • Coordinate scheduling of specialized instructors, including art, music, and other areas of members interest
  • Purchase program supplies, club supplies, and other items within the program budget
  • Open and close the building each day as required by the daily operation schedule.
  • Responsible for ensuring drop-in center building is clean and in good repair.  Report maintenance needs to JBS in a timely manner and follow-up on completion, as necessary. 
  • Collect and organize new member applications and present the applications to the Sharing Place, Inc. Board of Directors for review, as requested by the Board.
  • Provide accurate documentation of petty cash/debit card expenditures and be responsible for reconciling the petty cash receipts against expenditures.
  • Serve as point of contact for the center with the Alabama Department of Mental Health
  • Perform all administrative duties as required.
  • Attend Sharing Place Board of Directors meetings and implement and follow board directives, including communication with members of the Sharing Place Board.
  • Enforce all Sharing Place policies regarding confidentiality of member information.

MINIMUM QUALIFICATIONS:

  • Experience working with individuals who suffer from severe and persistent mental illnesses is required. 
  • Graduation from high school (or documentation of receiving a GED certificate) is preferred but may be waived for an exceptional job candidate.  Valid Alabama driver’s license and vehicle to drive is required.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of serious mental illnesses and how they impact a person is required.
  • Ability to work autonomously.
  • Ability to utilize computer, including preparing word documents, managing email, and performing internet searches required
  • Ability to manage centers day-to-day financial matters
  • Knowledge of the community and available community resources.
  • Knowledge of the human services provider agencies in the catchment area.
  • Knowledge of the legal and ethical issues relative to confidentiality of client records and the ability to interpret and apply them within the scope of the Activity Coordinator’s job.
  • Demonstrate ability to communicate effectively in both writing and orally.
  • Skills in interpersonal relationships and dynamics.